Member’s Pathway provides a comprehensive and detailed Model for Mentoring. This toolkit does not intend to be exhaustive or repetitive; but rather, to be a reminder of some useful and practical tips and suggestions; to help running the Member’s Pathway more effectively in a Scheme Lodge.
The Lodge Mentor’s role, in a steadily thriving Lodge with one or two initiates per year; could be considered a significant undertaking. In a setting such as a Universities Scheme Lodge with multiple initiates per year and a higher proportion of newer members; the role of the Mentor could be overwhelming for one person and requires teamwork.
Personal Mentors and Lodge buddies
The Lodge Mentor will assure that all new members are allocated a Personal Mentor. This is planned and agreed prior to their first meeting.
If having a Personal Mentor is not practical/appropriate; pairing-up is still important (Lodge buddy).
The new members, to be formally introduced to their Personal Mentor/buddy at their first meeting and have their details exchanged (emails and phone numbers).
A checklist for the Personal Mentors could downloaded below
Lodge Mentor as a conductor / Team Leader
Being equipped with an established Personal Mentoring team, the Lodge Mentor can now effectively support every new member and operate the Mentor’s role, according to the Member’s Pathway. Some Basic record keeping, will allow the Mentor to always have a live, however abstract picture.
The Mentor’s list: A simple list of all the new members is held by every Lodge Mentor. This contains the contact details for every member, matches their name to their Personal Mentor, and gives a basic picture of their engagement, needs and plans.
How long each new member remains on the Mentor’s list, will naturally depend on the individual’s needs and the Mentor’s understanding of those needs. But a simple rule of thumb, such as “Those below the Chair not in Office” seems comprehensive and practical.
The Lodge Mentor updates the information on his list after every meeting, adds any new members to the list and schedules action on any concerns to be addressed (Approx 5 mins).
A sample list used in one of the Scheme Lodges is amended and included here. Please note that every Lodge Mentor may configure his list in a different manner and the spreadsheet below, is only an example of a simple and successful style, not necessarily a Template.
In cases of concern about poor engagement: the Lodge Mentor, consulting the Personal Mentor; will together decide, how to address the concerns based on Pathway advice and the specifics of the case.
In cases when a member is likely/going to move out of area; the Secretary is to be informed immediately and a Migration form is to be completed after the member’s consent.